Every vendor has a reason why it is associated with your company. They provide some product or service, at some price and at some frequency. But unless you’ve committed to memory what these details are for every one of your vendors, how would you know if something was off?
Glean AI solves this with its New Vendor Approval feature that asks all of the relevant questions upfront, then stores the answers for you to access and for every invoice to be automatically checked against.
Glean AI provides you with:
The process is simple.
Anyone within the organization can be a ‘Purchaser’ and request a new vendor. But only once the request is approved does the vendor become active in the Glean AI system.
Once approval is complete, the Purchaser gets an email informing them that they have been delegated as an ‘Owner’ for the vendor. The Owner is then asked to input details about the vendor in Vendor Setup form.
The Owner will require a proper understanding of the contract/order with the vendor in order to complete the inputs. This feature provides a built-in control that creates proactive spend accountability within your company.
When invoices from the vendor are received, Glean AI analyzes the line items relative to the information provided by the Owner. Overspend, monthly variances, new line items, etc., are red-flagged before the invoice is paid, saving you the time and frustration of chasing refunds on incorrect payments, not to mention the overpayments that are never found. Glean AI becomes your automatic and invisible invoice gatekeeper.
Some examples of the information collected by Glean AI are: